One asset register for facilities, IT and finance

Know what you own. Where it is. What it's worth.

Facilities keeps one spreadsheet, IT keeps another and finance keeps a third. Foundry AssetHub gives all three teams one register. You define the kinds of thing you own and what each one records. Your teams add the assets, place them inside the rooms and sites they belong to, and read totals off a dashboard nobody has to type into.

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AH-0001BuildingHarbourline HQSite 1 of 3
AH-0142Room · inside AH-0001Room 2.14Second floor, east wing
AH-0733Furniture · inside AH-0142Standing deskPurchased £420 · Warranty to 2028
AH-1298IT hardware · inside AH-0733Laptop In servicePurchased £1,240 · Firmware 4.2.1

Example data: Harbourline Estates, fictional

The journey

Set it up once, then keep it true every day

Set up once
1Define your asset typesFields, icon, colour, whether they can hold other assets
2Agree your statusesOne short, shared list of condition words

One person can usually do this in an afternoon, and the statuses are agreed with the teams who'll use them.

Then, every day
Add assetsNew asset
→
OrganiseAsset detail
→
TrackDashboard
↺ and round again

Add assets, then organise them (parents, locations, tags), then track them on the dashboard, and round again. What the dashboard shows tells you when a type or a status needs adjusting.

Six problems, six fixes

When three teams keep three registers, nobody has the answer

Six problems appear as soon as more than one team owns more than one kind of thing.

01

A different spreadsheet for every kind of asset

Facilities tracks rooms, IT tracks laptops and finance tracks licences, each in its own file with its own columns and no shared total.

With Foundry AssetHubOne register, with one type for each kind of thing.
02

A new attribute means waiting for a release

Tracking warranty end dates or firmware versions shouldn't need a ticket and a developer.

With Foundry AssetHubAn admin adds the field to the type, and every asset of that kind gains it.
03

Nothing records what sits inside what

You know you own 340 chairs, but not which floor they're on or which ones left with the office you closed.

With Foundry AssetHubAssets nest inside assets, from site to room to item.
04

Everyone invents their own status words

"Broken", "out of order" and "n/a — see note" all describe the same thing, so nothing can be counted.

With Foundry AssetHubOne short status list, used everywhere.
05

Nobody can total what the organisation owns

Every audit, insurance renewal or year-end starts with someone adding up files that disagree.

With Foundry AssetHubTracked value on the dashboard, worked out from the purchase prices on each record.
06

Finding one asset means scrolling

Without filters, finding a single serial number is slow work.

With Foundry AssetHubSearch by name, reference, location or tag, then filter by type and status.
Before: one file per department

Built by the Quantum Foundry team. Prefer a walkthrough before you roll out? Book a demo with the people who built it.

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The sidebar

Four destinations. One asset record.

The whole product sits in the sidebar. Learn these four once and nobody gets lost.

01 / ADD

New asset

The button at the top of every screen, because adding records is what people do most. You pick the type first, and the form shows only that type's fields.

02 / TRACK

Dashboard

Where everyone lands. Total assets, asset types, active count and tracked value, with breakdowns by type and by status and a list of recently updated assets.

03 / FIND

Assets

The register itself. Grid or table view, search, filters by type and status, parent and child links, tags, location and purchase price.

04 / CONFIGURE

Asset types

The configuration. Name, icon, colour, custom fields, and whether assets of this type can hold other assets.

Capabilities

Configurable where it matters, fixed where it shouldn't move

Two things do most of the work: the type definition, and the link between a parent asset and what sits inside it.

What the dashboard shows

Example data: Harbourline Estates, fictional
1,412Total assets
5Asset types
1,268Active
£2.18MTracked value
Furniture742
IT hardware406
Room188
Licence73
Building3

How a new asset gets created

Four steps, then it's counted
  1. Pick the asset typeBuilding · Room · Furniture · IT hardware · Licence
  2. The form rebuilds itselfOnly that type's fields appear — text, number, currency, date, yes/no, choice list, with units
  3. Add the shared detailsName, location, tags, purchase price, status and optionally a parent asset
  4. It joins the registerSearchable, filterable, and counted in the dashboard totals from that moment on
In serviceIn repairRetired

Shared statuses

One short list of condition words with a colour each. You create them from the asset form the first time you need one, and everyone uses the same list.

Show in list

Flag the two or three fields that matter most and they appear on every asset card.

Roles, including read-only

Give finance and auditors read-only access so they can see the numbers without changing records.

Import and export

Bring existing assets in from a spreadsheet, and export the register when someone needs a file.

Sign-in your way

Use your organisation's single sign-on, or email and password.

Your own workspace, hosted in the UK

Each organisation gets its own separate workspace at its own web address, and its data is hosted in the UK.

Seven field types cover almost everything you'll track

TextLong textNumberCurrencyDateYes / NoChoice list

Text · Long text · Number (with a unit) · Currency · Date · Yes / No · Choice list. Any field can be required, given help text, or shown on the asset card.

In practice

How it looks in practice

Both organisations below are fictional examples. They aren't customers, and their figures are illustrative.

Fictional example

Harbourline Estates: three sites, three teams, one register

Harbourline is a made-up property company with three sites, 1,412 assets and five asset types. Nadia, the Facilities Manager, set up five asset types and a three-word status list, and rarely touches the configuration now. Tom, the IT Asset Lead, works in Assets and adds every laptop, monitor and licence the day it arrives. Ruth, the Finance Partner, has read-only access and opens the dashboard when finance needs a number. She reads it straight from the records Tom already keeps.

Nadia: asset types and statusesTom: Assets, every dayRuth: Dashboard, read-only
Fictional example

Fenmoor College: not just buildings

Fenmoor is a made-up college with two campuses. Its estates team uses the same register for lab equipment, a small fleet of minibuses and its software licences. Each has its own type and fields: calibration due dates for lab kit, MOT and insurance dates for vehicles, and seat counts and renewal dates for licences. The steps are the same as Harbourline's; only the types change.

Pricing

One plan. Everything in it.

Track up to 5,000 assets in one register, with every feature included: custom asset types and fields, nesting, shared statuses, the dashboard, roles, and import and export.

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Take the journey guide

Starter
£50 per month

Up to 5,000 assets in one register.

More than 5,000 assets? For larger registers, more sites or specific requirements, talk to us about a plan that fits. Request a demo

Your data stays in the UK

Foundry AssetHub is hosted in the UK. Each organisation has its own separate workspace at its own web address, and you sign in through your organisation's single sign-on or with email and password. Read our Privacy policy and Terms.

Start with one type and ten assets

You don't need a migration project. Define the kind of thing you care about most, add or import a handful of records, and let the register grow from there.

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Take the journey guide

Book a session

Request a Foundry AssetHub demonstration

Share a few details and we will arrange a live walkthrough of the workspace.

  1. Step 01

    Tell us about your team

    Use the form to introduce your organisation and what you want to improve.

  2. Step 02

    We confirm a time

    A member of the Quantum Foundry team will follow up with a session that fits your diary.

  3. Step 03

    See the platform in context

    Walk through asset types, nesting, shared statuses and the dashboard using a scenario relevant to your estate.

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Take the journey guide